The Special Events Assistant helps with the planning and execution of internal and external Firm events for lawyers, clients, recruits and administrative staff.  

• Helps plan and execute in-person events including site selection, main dining reservations, contract negotiation, menu selection, design of invitation, RSVPs, list management, onsite staffing, transportation, follow-up, and event close out;
• Collaborates on project management of larger events including but not limited to, RSVPs, list management, preparation of name-badges and support materials, onsite staffing, transportation and follow-up;
• Provides ongoing support including drafting of event communications, organizing data, files, and materials, compiling information, preparing routine and ad-hoc reports and responding to requests for assistance;
• Supports the event management software (Cvent) projects and updates, ensures Cvent data is complete and accurate and runs reports as needed;
• Researches site venues and vendors, makes in-person connections, maintains venue/vendor files and contact details;
• Assists with on-site event preparation and execution;
• Maintains records of event attendance; and
• Performs other duties as assigned.

• Bachelor’s degree required;
• 1-2 years of experience in a similar field. Corporate or legal experience a plus;
• Excellent communication skills, both verbal and written;
• Strong organizational, project and time management skills;
• Knowledge of NY venues and vendors a plus;
• Ability to work effectively with lawyers, staff and vendors of all levels to implement successful events;
• Creativity, flexibility, adaptability, excellent teamwork skills and an ability to work cross-functionally;
• Ability to meet multiple deadlines and respond well to change;
• Client service oriented; and
• Ability to work overtime as needed, including evenings.

This position is located in our New York office. The hours for this position are 9:00 a.m. to 5:00 p.m., Monday through Friday. The estimated salary range for this position is $55,000 to $65,000 plus overtime. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.